Infrastructure

"K" Drive | Mybox | Database Environments | Backup and Recovery | Server Hosting | Dropbox | College File Server | Adobe Forms/Campus Forms

"K" Drive

A well-known fact is that hard drives will fail. When (not if) that happens, unless files are backed up you run the risk of losing all your data. Fortunately, University IT provides a safe place to perform backups. The “K” drive appears to sit on your computer but is actually located elsewhere on campus. Employees that are issued University computers will have this feature by default. It is recommended that all your important work files are backed up to this location. This guide provides step by step instructions in addition to other backup methods. A FAQ guide is available here. Contact the IT Help Desk (x7777) to report any problems. 

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Mybox

Storing and distributing files has never been easier. The University provides a document repository service which allows employees to create virtual workspace in which to collaborate and share files. Mybox provides some of the same features as SharePoint without the complexity. Mybox offers the convenience of being accessible from anywhere on any device. The only requirement is an internet connection. Visit Central IT’s document repository website to learn more and to download instructional guides. Click here to download the connection guide directly. Refer to the chart below for a quick comparison of SharePoint and Mybox. Contact IT help desk (x7777) for more information.

SharePoint	Mybox
Access on campus or VPN only	Access from any device and from anywhere
Rich feature set (calendaring, task assignments, team discussion, customization of web page)	Just document sharing
Flexibility of creating multiple sites	Only create subfolders
Assign permission to specific users and groups	Assign permission to users and groups
Powerful search feature	No search feature

 

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Database Environments

Need to track information but spreadsheets have become too unwieldy and not flexible enough? Does your department have a desire to track information and to provide some reporting capability? A database might be the answer. H&SS IT will work with you to determine if a database solution is right for your particular need. No matter the size we can provide a database environment for every occasion. Contact Mitch Pautz (x7067) to learn more.

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Backup and Recovery

H&SS IT in partnership with Central IT automatically and routinely takes backups of data files on College and Department servers. In addition tape backups are created in the case of a disaster. To learn more about H&SS IT backup and recovery strategy please contact Mitch Pautz (x7067) or email hssit@fullerton.edu 

Units in H&SS that need to restore files can contact us (x3200) or email hsstechsupport@fullerton.edu and we will restore the file(s) for you. For more information about data recovery capabilities contact Anhhoa Lu (x5969).

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Server Hosting

Have a project that requires a server? Save office space by having H&SS IT provide a virtual server. Virtual servers are software based and act just like physical servers. Virtual servers can give you more computing without taking up any physical space. We can provide any number of servers that your project requires.

While virtual servers are a green practice by reducing power and cooling demands we understand that it may be necessary to stay with a physical computer. Let us store it for you. We will host your server in the University data center which offers redundant power and a controlled cooling environment.

No matter what you choice remote desktop provides easy access to your servers. Remote desktop offers the experience of being logged into a local server from any computer on campus. You can even use the campus VPN to log into your virtual server. Contact Anhhoa Lu (x5696) to learn more. 

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Dropbox

Dropbox, a free service up to 2 GB that lets people bring their documents, photos and videos everywhere and share them easily. Dropbox is a cloud based storage service. Files are not stored on campus servers. Instead Dropbox provides the storage. Visit Dropbox to learn more.

While DropBox is a free service you should remember that any sensitive or secure information must not be stored in your account. Critical information can be stored in Sharepoint or mybox. Contact H&SS IT (x3200) for more information or email hssit@fullerton.edu.

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College File Server

Used by a number of departments, the College file server is a convenient and safe place to save files shared by department office staff and faculty. Benefits include

• Recovery of accidently deleted files
• Remote folder appears like a locally attached drive
• Save directly to the remote location instantly since server is located on-site
• File recovery from disaster since copies are kept off-site
• Give access only to those people you choose
• Data not stored on a cloud provider (e.g. Dropbox)
• Generous data limits unlike cloud storage providers

If your department is ready to become more efficient and collaborative please contact the H&SS IT Services Group (x3200) to get started. For general questions contact Anhhoa Lu (x5969).

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Adobe Forms/Campus Forms

CSU Fullerton has created a convenient central place to make online forms available. Setup as a dedicated directory their website provides a listing of forms organized by division, college and/or department. For details and instruction please contact Central IT (x7777).

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